Göteborg Natural History Museum - migrations

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Project Plan

Project plan GNM Migrations 2015

Meetings

Agenda Specify workshop 25-26 November 2015
Agenda 29 May 2015

Minutes

Timeline

2015

  • 2015.06 - install independent production database for GNM on NRM server
  • 2015.07 - establish remote connection with new production database
  • 2015.08 - import strategy, field mapping - Invertebrates ("Everte")
    • primary data cleaning targets: taxonomic names, collecting events (Jägerskiöld stations), agents (det., leg.)
    • collection setup: invertebrate zoology, invertebrate hosts ("värddjur")
  • 2015.08 - field mapping, data cleaning - Invertebrates ("Everte")
  • 2015.08 - import strategy, field mapping - Archives ("Arkivdatabas", "Typer", "Foto")
  • 2015.09 - full test of export, transformation, and import scripts: collection objects (Invertebrates)
  • 2015.10 - import strategy, field mapping - Accessions ("Generalkatalogen")
  • 2015.10 - establish new GNM storage hierarchy in production database
  • 2015.11.25-26 - Workshop
    • test database access and evaluation, Specify 6 orientation
  • 2015.11 - data cleaning: taxonomic names (Invertebrates)

2016

  • 2016.03 - pipeline for iterative generation of export files
  • 2016.03 - data cleaning: agents (Invertebrates)
  • 2016.05 - initial phase of import script pipeline: institution hierarchy
  • 2016.05 - data cleaning: taxonomic names, hosts (Invertebrates)
  • 2016.06 - data cleaning: preparations - physical storage and preservation method (Invertebrates)
  • 2016.04.20-22 - Workshop
    • Specify 6 & 7 training (Andrew Bentley)
  • 2016.06 - data cleaning: types (Invertebrates, Vertebrates)
  • 2016.08 - "dinar" workflow and functions for iterative imports of csv files (Invertebrates)

ongoing

  • Vertebrates ("Verte": fåglar, däggdjur, fiskar, grod- och kräldjur, ägg och bo)
  • tests of export scripts (Accessions)
  • Markfauna ("lokaler" "mollusker""chilopoda""diplopoda" "biotoper")
  • Miscellaneous Mollusca ("kulturspridda sniglar", "sniglar" och "snäckor")
  • initial tests of import scripts: accessions, photos
  • initial tests of import scripts: collection objects (Vertebrates)
  • import to production database: collection objects (Invertebrates, Accessions, Vertebrates)
  • initial tests of import scripts: collection objects (Markfauna, misc. Mollusca)
  • Geology ("generalkatalog geo.", "mineral")
  • initial tests of import scripts: collection objects (Geology)
  • import to production database: collection objects (Geology)

Summary

The GNM Entomology dataset was transferred to a new Specify production database, which is the target destination for the other GNM datasets. Access to the production database installation is limited to GNM Entomology data entry was established in August 2015. The other DINA Entomology groups (NRM and SMTP) access collections within a separate production database. User support for GNM Entomology will be integrated with issue tracking for all DINA Specify users in Fall 2016. A workshop for Specify 6 and 7 orientation and training for GNM staff was conducted in April 2016 by Andrew Bentley (Specify development team, Lawrence, Kansas University).

The test database available to GNM staff during Fall 2015 has allowed users to explore and experiment with the Specify interfaces. It is intended to serve as a reference point for feedback guiding adjustments with respect to data cleaning, form modifications, and label printing. The current iteration of the test database is derived from Specify Workbench imports whereas later imports will be completed using custom import scripts, executed primarily through command line tool workflows.

Data cleaning objectives for Invertebrate Zoology datasets were completed by GNM staff in Spring 2016, and corresponding tasks for type specimen and accession datasets are scheduled for completion in Fall 2016. Administrative tasks such as system configuration and server access for GNM user groups will be identified for implementation at key import milestones.


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